MISSION STATEMENT: The Valley Athletic Boosters Club’s mission is to enhance the athletic programs at Valley High School by providing resources beyond what Valley High School Athletic Department funds. The club is a non-profit organization. It serves the Valley High School Student Athletes and athletic support groups. The club is comprised of parent representatives from each sport team, officers (President, Vice President, Treasurer, Secretary, Fundraising Activities Coordinator, Publicity/membership Director, Concession Coordinator, Spirit Activities Coordinator) selected from this group, coaches from Valley High School and the Athletic Director.
FUNCTION: The primary activity of the club is fundraising and assisting in coordinating activities centered around our athletic programs. Fundraising consists of, but not limited to, coordinating concession stands at sporting events, the annual Pot of Gold Dinner, sports program business and patron adds and sales, golf scramble, Spring Fling, Split the Pot and other fund raisers as needed. In addition to fundraising, the club gives support to the athletic director as requested and makes decisions on monetary support of the different sports teams and related sports activities at Valley High School. The Athletic Boosters Club also strives to promote school spirit and sportsmanship throughout the community.
OFFICERS: The duties of the officers are as follows:1. To transact all club business2. To monitor the activities of the standing committees3. To approve yearly budgets after the approval of the Athletic Director4. To approve specific fund requests5. To document spending and purchasing for the annual budgets.6. To fill the vacancies on the board7. To attend booster meetings as scheduled8. Individual team representatives may be selected by the coaches and will vote on activities and purchases other than team budgets.9. Officers will vote on requested budgeted items. The president, however, does not hold a vote, only presents the request and oversees the voting. The president will vote in the case of a tie.
WHAT WE FUND: Valley Athletic Boosters Club assists in the funding for items that typically will stay with the school and benefit the entire team. Special consideration may be given to personalized uniforms/T-shirts etc. that students are allowed to keep. Types of monetary assistance that may be provided include:* School wide sports recognition banquets or awards night* Uniforms and equipment for sports teams* Facility rentals not covered by the school* Training and skills enhancements for coaches* Assistance for teams competing at State Level* Athletic Support Groups (cheer squad, pep club etc.)* Equipment or supplies related to athletics* Budgeted team meals* Other funding as submitted and approved by officers
TEAM INSTRUCTION: When monetary advancement is approved for Team instruction, there will be a cap of $500.00 maximum advancement. When requesting the advancement, the coach must fill out the appropriate form, list the exact dollar amount, who is to be paid as well as the planned fundraisers planned to repay the advancement. There will be no additional advancement for additional instruction until the full amount has been refunded to the boosters.
WHAT WE DO NOT FUND: Valley Athletic Boosters Club does not provide funding for individual recognition, training for individuals off season and personalized gear (special consideration may be given for personalized T-shirts when worn as a team)
CHARITY: At the discretion and request of a coach and/or athletic director and approval by the principal, the boosters may defray the cost of necessary personal sporting gear, that the athlete is expected to purchase, for athletes who may have financial difficulties. This would normally be limited to athletic shoes. All efforts should be made by the coach to assist the athlete in a plan to pay for the equipment. Multiple smaller payments or a longer time frame to collect etc. would be an option. AS A LAST RESORT, the boosters may absorb a portion or all of the cost. Coaches are asked to limit this to as few number of athletes as possible. As stated above, our norm is not to provide services to individuals, but teams. These cases will be handled on a one on one basis with the coach, athletic director, principal and board members. The privacy of the student and the student’s family will be protected and respected.
PERSONAL CHECKS: The Valley Athletic Boosters Club will accept personal checks. The boosters, however, may refuse acceptance of personal checks in the incident where a check is returned for insufficient funds and restitutions have not been made.
HOW FUNDS ARE REQUESTED: Pre-season each coach is to submit a budget for requested items. Once the coaches’ budget as been submitted to the athletic director and the athletic department has approved/declined the requested items, the remaining items on the budget will be submitted to the athletic boosters. These requests are to be submitted at a pre-determined booster meeting in writing by the coach. The board will meet with each coach and make all efforts to provide the requested items as funds allow. The coach will also need to provide the boosters will a list of the fundraisers their team will be heading to defray the cost of their budgeted items. An estimated profit for each fundraiser should be included when possible. The coach will be notified as soon as the budget has been approved, at or before the next scheduled booster meeting. Coach should plan to be in attendance to receive the approved budget. Coaches should make every effort to request any expense they anticipate the boosters to fund for the up and coming sports calendar. Coaches are expected to assist the booster club in fundraising functions, such as selling tickets for the Pot of Gold.
REQUESTS FOR FUNDS NOT BUDGETED: In the isolated incidence, that an unexpected need arises for a sport team, these additional requests need to be submitted in writing by the coach at a scheduled board meeting. These requests will be approved as funds allow.
TEAM FUNDRAISING: All money raised by an individual sporting team must be routed through the boosters or the athletic department for tracking purposes. No individual accounts should be maintained by individual sporting teams. If a team is raising money for a particular event/purpose, just identify on your budget the item, the fundraiser and the estimated cost. The profit after cost will be earmarked for the project identified in the budget.
CONCESSION WORKERS: It is the responsibility of each coach and/or team representative to provide the boosters with a parent representative from their team to assist in coordinating concession worker’s during their sporting event. The coordinator will schedule parents to each work a shift(s) in the concession. They will also be responsible for communicating with the officer contact person to inform them when stocking is needed. The coordinators are encouraged to attend the booster meetings. Due to a large number of people needed to work some concessions (invitational track meet, football), it may be necessary to offer a “game” to other school organizations/teams needing funding for a portion of the profit going to their fundraising. These requests must be approved in advance by the booster officers. This would include, but not limited to, prom committee, River Days candidate etc. In this instance, the coordinator of that team or organization will need to organize and provide workers for their designated game for a portion of the profit for that game going to their fundraiser pool. Coaches need to stress the importance and expectation for a representative for each athlete to work at least one concession per season. Prices for the concession will be set by the booster officers. All concessions will keep pricing consistent and will not deviate from what has been set by the board. Prices will be set as reasonable as possible while still allowing us to make a profit, as concession is considered our primary fundraiser.
Athletic Team Purchase Request
Valley Local School District 1821 State Route 728 Lucasville, OH 45648 Tel: (740) 259-3115